The Jefferson County Board of Commissioners convened in regular session on Monday February 1 at 1:00 p.m.  Present were Commissioners Richard Malm, Roy Dunnaway, Lynn Luck, Jan Hayes, County Counselor and County Clerk, Linda M. Buttron.

The Commissioners watched a video from Kailee Gibson, Bailee Stephey and Madison Fangman, Jefferson West Middle School FCCLA members regarding a community service project.  The group is collecting money to promote awareness of childhood cancer for the Dman Hero Foundation.

Vouchers were reviewed and approved by the Counselor and the Board.  Tax change orders were signed.   Charter Resolution 2 and K.S.A. 28-825 require that elected and appointed officials salaries be set by resolution each year.  There was no change to either elected or appointed officials salaries for 2010 as merit and COLA were not allowed during the budget process.  Lynn moved Resolution 2010-003 allowing salaries of elected officials be approved as presented.  Richard seconded.  All voted in favor of the motion.  Richard moved that Resolution 2010-002 allowing the salaries of appointed officials be approved as presented.  Roy seconded.  All voted In favor of the motion.   Roy moved that the minutes of January 25, 2010 be approved as presented.  Lynn seconded.  All voted in favor of the motion. 

Francis Hubbard, Road and Bridge met with the Board.  The Board signed a utility easement.  Road maintenance and repair was discussed.   Francis will get the County Surveyor to work on the vacation of the part of the road requested by David Tenpenny last week.

Eloise Tichenor, Planning and Zoning met with the Board.   Fred Schneider was present to appeal a lot split decision made by the Planning & Zoning Administrator in accordance with the provisions of the zoning regulations (Article 3-102) on property located southeast of Oskaloosa at 6200 Pawnee Road.  Lynn moved that the decision of the Planning & Zoning Administrator be overridden regarding the lot split.  Roy seconded.  All voted in favor of the motion.   

Roy asked for authorization for Jeff to purchase an Ford Expedition to pull the trailer for the command post for $29,075 and a car for patrol choosing from either a Ford Explorer for $21,042 a Dodge Charger for  $22,792, a Ford Crown Vic-$24,513 or a Chevy Impala-$19,523 from the GSA Federal Contract.   Roy moved that Jeff be authorized to purchase the Ford Expedition and the Ford Explorer.  Lynn seconded.  All voted in favor of the motion. 

Mark Richards, Auxiliary Services Director met with the Board.  Mark discussed chemical bids received for 2010.  Mark recommended that the bid of J. B. Pearl be accepted.   Richard moved that the bid of J.B. Pearl be accepted.  Roy seconded.  All voted in favor of the motion.  The Board questioned Mark about the progress on the remodeling of the building across the street. Mark reported that most of the work should be done within thirty days.  Richard asked if contracting out some of the project would speed it up.  Mark stated it would not. 

 The Board asked that he make the project a priority so that space can be freed up in the courthouse basement.   The Board asked that Mark report back to them on March 1.
 
Chris Schmeissner, GIS/IT Director met with the Board.   Aerial photography flown in April 2009 was delivered November 2009.   Small portions of the County will be re-flown in March 2010 to correct a flight that occurred during pasture burning in 2009.  GIS has been working on creating ties into the new ORION system.  Also completed is a building permit application for the Planning & Zoning office.  He also discussed a cooperative effort with several counties and the State to write a GIS component for the ORION system.  The program will be served by the State and available to all counties to use.  He also reported on statistics for the Information Technology Department.   Information Technology currently supports 500 devices, 450 of which are IP address devices, (such as computers or printers) 50 scanners/network printers, 26 physical servers and 11 virtual servers.  He reported that in 2009 the department quarantined, repaired or removed 492,000 viruses, prevented 2,130 intrusion attempts to the firewall, blocked 20 million spam emails, received 251,760 usable emails.  Major programs for 2010 include the GRM Tax package.  IT has the server up and functioning for the product.  The new VIPS package will be rolled out in 2011.  The State intends to provide T1 access which will allow ORION and VIPS to both exist on the new T1 freeing up some space on the current T1 for other use.   

Tim Umbenhower, Perry met with the Board.  He asked about cleaning up the Medina  Cemetery.  The cemetery is an abandoned cemetery and was cleaned by the Perry Veteran’s Auxiliary in recent years.  He would like to take a volunteer group out and clean up brush and trees at the cemetery.    Roy moved that Tim Umbenhower be authorized to clean up the cemetery as requested.  Lynn seconded.  All voted in favor of the motion. 

Richard moved that the Board go into executive session for non-elected personnel until 2:35 p.m. for the purposes of an employee evaluation.  Lynn seconded.  All voted in favor of the motion.  The Board recessed at 2:22 p.m.  Present during the session was the Board.  The Board reconvened at 2:35 p.m.  The chairman announced that no binding action was taken during executive session. 
 
There being no further business to come before the Board they adjourned to meet in regular session on February 8, 2010.